Published: 21 October 2020

Reading time: About 2 minutes

For many public sector organisations, right now, working from home is a necessity.  
But as things start to return to some normality (whenever that may be), remote working may play a bigger role in the future.  

That means, more and more, organisations will be looking to manage their information in the Cloud; and with that, we’ll see decline in on-premise EDRM systems as they look to revolutionise record-keeping.  

The records held by such organisations are an important asset which supports, not only the daily functions of the authority, but also drives forward strategic initiatives. This means that staff need to be able to access and collaborate using an easy to use records management system.  

Effective records management includes the accurate capture, storage, maintenance, retrieval, destruction and preservation of those records in accordance with the organisation’s Information Governance Policy, as well as statutory and legislative requirements. 

Microsoft SharePoint Online is a popular option of an online environment for public sector organisations choosing to embark on a Digital Transformation journey, offering an effective, structured and secure out-of-the-box records management system.   

With careful planning and enhanced functionality, it can become an EDRM solution which offers automated governance and compliance alongside a user experience which guarantees best governance practice. 

Enabling SharePoint online as an EDRMS falls under step 2 of our 3 steps to success in Microsoft 365 migration journey, Preparation. 

During this step, we ensure that SharePoint Online is configured to the organisation’s chosen information classification scheme and retention schedule. This allows for the automated policy-based actions such as archival, disposal, migration and retention to be automatically applied accordingly.  

Additionally, we bring together Outlook and SharePoint Online enabling staff to work seamlessly between the two environments with a drag and drop functionality, all whilst maintaining governance and compliance policies. 

Moving away from one system to another requires careful consideration and change management. To see how our solution, AI.DATALIFT, can enable your cloud migration journey, simply sign up for our webinar entitled ‘3 steps to success in Microsoft 365’ on 26th November HERE. 

Register for the webinar here

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