Appraise your records for permanent preservation and address the digital heap
Digital appraisal is the process of deciding which records organisations should keep for permanent preservation and which records should be deleted.
Government departments must transfer records of historical value for permanent preservation to The National Archives within a time period of 20 years (previously 30 years). Before records can be transferred, they must be appraised and selected for permanent preservation and reviewed for sensitivity.
However, with the growing shift from physical records to born digital records and the escalating volume and quantity, as well as the ever-evolving transition of technology, the lifecycle of information over the past two decades has altered significantly. Almost all information today is created and held digitally. This ranges from documents and presentations to email and spreadsheets and much more. All are information formats that need to be managed appropriately.
The challenge is that over the past two decades the technology and approaches haven’t been applied consistently or effectively for managing the lifecycle of born-digital information. This has led to the digital heap where organisations are left with a mass of digital data stored on shared drives and legacy EDRM platforms that is poorly organised and indexed, and often archived data is virtually inaccessible.
Automated Intelligence provides an interactive dashboard enabling the following features:
Datalift will enable you to excel your digital appraisal methodology including:
Gain full visibility of disparate data repositories for faster macro-appraisal and selection
Combine metadata, structure and content search for reporting to assist business function engagement
Perform relevancy scoring against collections to filter redundant, obsolete and trivial files
Identify records to be retained and whether they can be transferred closed or open due to sensitivity
Extract and preserve structure, metadata and content to enable faster decommissioning
Audited data migrations available to provide support for internal preservation and TNA transfer
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We outline what has led to the challenges Government organisations are now facing in relation to digital appraisal