Published: 24 January 2018

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Information Governance and Records Management

NHS Health Scotland selects Automated Intelligence to meet information governance and regulatory requirements cost-effectively

NHS Health Scotland, a national Health Board working with public, private and third sectors to reduce health inequalities and improve health, has selected tools from Automated Intelligence to help them meet the requirements of the Public Records (Scotland) Act (the Act).   They have chosen to leverage their investment in Microsoft SharePoint by enhancing the platform to comply with the Act.

Health Scotland has chosen AI.COMPLIANCE EXTENDER to provide the additional necessary functionality to enable a cost-effective solution for records management. To ensure that the platform is fully accepted by the end user, AI.SYNCPOINT will be providing integration between their Outlook and SharePoint platforms.   This will allow NHS Scotland staff to manage and retrieve documents and emails from their email interface but that also meets the organisations requirements for document and records management.

Monica Renicks from NHS Health Scotland said:

“Under the Public Records Scotland Act, our organisation needs to submit a Records Management Plan to the Keeper of the Records of Scotland.  As part of this process, we have assessed our record keeping procedures and the technologies we currently use to identify opportunities to improve information governance and records management.  We evaluated the market for solutions that could help us meet any gaps that we identified from our assessment.

“We realised that we didn’t need to implement a standalone records management solution but we could benefit from an existing investment we have in Microsoft SharePoint, a solution we have implemented for document management and collaboration.  By using tools from Automated Intelligence we will address the gaps in functionality for Records Management in a very cost-effective way and user-friendly way.”

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